To collect payment after completing the artwork you need to write a professional invoice and send it to your client. Here is how to write an invoice for artwork quickly and collect payments much faster.
It is important to choose or create a template that is customized for your artwork business vertical. Please make sure you choose a template that is detailed yet simple to understand. It should have clearly defined sections for providing various details of the invoice. Once you have finalized the template the next step is to include all the information that you need to provide in your invoice so that your client can review and make the payment. Include the following in your artwork invoice
Include the legal name of your business or your name, in case you are operating as a freelancer. Also include your logo, if you have one.
Provide address for communication. In case the address for correspondence is different then please mention it. Along with the address provide other contact information such as your official email and contact number.
Add a unique invoice number so that the document can be easily referenced in communication with your client.
This is the most important section, please fill this carefully and double check. Here is where you provide the details of products and/or services you sold. Clearly mention the total price and include any applicable taxes.
Include all the terms and conditions applicable for the invoice. Please provide the payment due date of the artwork invoice, example: payment is due upon receipt or is due in 15 days etc.
Please make sure you include all the above listed items when you are creating an invoice. Some of the above information can be prefilled and can be kept ready in a template, which can be reused.
Timing of sending invoice to your client plays a great role in getting paid faster. Always try to send the invoice immediately after completion of work. Even better would be to share the invoice along with a payment link. You can be prepared to create invoices instantly based on the products sold or services rendered if you are equipped with right tools for writing a professional invoice.
Give your clients a few days before you follow up on the invoice. At least 3 business days is good. If your client has already promised to make a payment to you on a certain date then you may send a gentle reminder email a day before the date. Email is generally the preferred channel for reminder or follow ups. You may also make a call if there is no response for your email.
You must issue invoices promptly in order to not only avoid any delay in the customer making payment but also it is a legal obligation of the artwork provider in some cases to issue invoice to the customer once the product is sold or services are provided. Whether it is legal obligation or not, it is always good to issue an invoice as in case of dispute invoices along with other supporting paperwork serve as evidence of sales or service provided by you.
As artwork service providers you can arrive at the charge by adding all the costs you incurred plus your profit margin. Your cost includes not only the direct cost of the product or service itself but also cost of transport or commuting, if applicable. This guide for writing artwork invoice also has a template with option to provide detailed break-up and create a transparent invoice which your client would appreciate.
Writing invoice may appear to be a simple task however just creating the invoice is not enough. As a business owner or service provider you need to make sure you write a detailed yet simple invoice and share the artwork invoice as soon as you finish the work or deliver the items. Lastly, ensure timely follow-up and get paid on time.